Office Administration Manager
The managing director seeks a full-time Office Administration manager to ensure the smooth and efficient day-to-day operation of this busy consulting Firm. The ideal candidate will sit at the front office reception desk and control all office activity from this post: |
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Job Scope i) Managing the front desk operations and being the first point of contact for visitors; ii) Overseeing daily running of our office and the managing director’s travel and meeting itinerary; iii) Establishment, logging and management of office procedures; iv) Answering incoming calls, including initial client enquiries via online chat; v) Scheduling appointments and receiving/welcoming clients to Healy Consultants' office; vi) Front and back office organisation, including assisting with basic office IT problems; vii) Liaising with local contractors and suppliers/service providers; viii) Virtual office management for clients; ix) Maintaining logs and databases and control sheets. |
What sort of person are we looking for? |
i) You will be able to find solutions to everyday problems in an office environment - for example, troubleshooting IT problems (e g Internet connection, networks, PC problems) or outsourcing to contractors; organising contractors to fix maintenance problems. ii) You will be able to cope in a task-orientated environment where priorities change hourly and daily. This requires patience; iii) You will be an excellent time manager - effectively complete tasks, manage your time well and prioritise tasks when necessary; iv) You will have a pleasant telephone manner, have an outgoing personality and excellent interpersonal skills; v) You will require minimal supervision; vi) You will be extremely practical and apply common sense to all tasks, while operating in a fast paced environment. |
Reporting lines |
The Office Administration Manager will report directly to the managing director. Close liaison with the IT manager and other departments is also critical. |
Time allocation |
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ii) Front and back office organisation/office management/establishment and logging of office procedures – 50% iii) Providing personal assistant solutions to the managing director – 25% iii) Fielding incoming telephone calls - 20% iv) Personal Development – 5% |
Software skills |
Knowledge of MS Office applications (including Outlook, Excel and Word) is crucial. |
This role is ideal for |
An individual who thrives on helping others, listening to their problems and finding solutions quietly and efficiently. An ability to keep a cool head when up against a deadline is essential. |
Salary and benefits |
The right candidates can expect an average monthly salary of S$6,000 following probation period. We also offer a generous weekly bonus scheme, as well as a loyalty bonus for long service, S$40,000 after three years. |
Contact Us If you think you have what it takes to flourish in our fast-paced, solutions-orientated work environment, contact hr@healyconsultants.com or call us in Singapore at (+65) 6735 0120. |
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