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Office Administration Manager

The managing director seeks a full-time Office Administration manager to ensure the smooth and efficient day-to-day operation of this busy consulting Firm. The ideal candidate will sit at the front office reception desk and control all office activity from this post:
Job Scope

i) Managing the front desk operations and being the first point of contact for visitors;

ii) Overseeing daily running of our office and the managing director’s travel and meeting itinerary;

iii) Establishment, logging and management of office procedures;

iv) Answering incoming calls, including initial client enquiries via online chat;

v) Scheduling appointments and receiving/welcoming clients to Healy Consultants' office;

vi) Front and back office organisation, including assisting with basic office IT problems;

vii) Liaising with local contractors and suppliers/service providers;

viii) Virtual office management for clients;

ix) Maintaining logs and databases and control sheets.
What sort of person are we looking for?
i) You will be able to find solutions to everyday problems in an office environment - for example, troubleshooting IT problems (e g Internet connection, networks, PC problems) or outsourcing to contractors; organising contractors to fix maintenance problems.

ii) You will be able to cope in a task-orientated environment where priorities change hourly and daily. This requires patience;

iii) You will be an excellent time manager - effectively complete tasks, manage your time well and prioritise tasks when necessary;

iv) You will have a pleasant telephone manner, have an outgoing personality and excellent interpersonal skills;

v) You will require minimal supervision;

vi) You will be extremely practical and apply common sense to all tasks, while operating in a fast paced environment.
Reporting lines
The Office Administration Manager will report directly to the managing director. Close liaison with the IT manager and other departments is also critical.
Time allocation
ii) Front and back office organisation/office management/establishment and logging of office procedures – 50%

iii) Providing personal assistant solutions to the managing director – 25%

iii) Fielding incoming telephone calls - 20%

iv) Personal Development – 5%
Software skills
Knowledge of MS Office applications (including Outlook, Excel and Word) is crucial.
This role is ideal for
An individual who thrives on helping others, listening to their problems and finding solutions quietly and efficiently. An ability to keep a cool head when up against a deadline is essential.
Salary and benefits
The right candidates can expect an average monthly salary of S$6,000 following probation period. We also offer a generous weekly bonus scheme, as well as a loyalty bonus for long service, S$40,000 after three years.
Contact Us
If you think you have what it takes to flourish in our fast-paced, solutions-orientated work environment, contact hr@healyconsultants.com or call us in Singapore at (+65) 6735 0120.

 


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