Notarization and legalization guide in Singapore

Notarization and legalization guide in Singapore

As a part of our job, there is a regular requirement to notarize or legalize documents for Clients. Below is a brief guide how to do this in Singapore for clarification and guide to new staff.

Keep in mind this will need to be updated every few months for changes and additional requirements.

Steps for Notarization of documents*

Healy Consultants’ staff completes steps below:

  1. Confirms notarization is required by the Client;
  2. Obtains Aidan’s signature on the document. If this is not applicable, Mr. Trinel requires a meeting with the Client;
  3. Make appointment with Mr. Trinel on 6323 2233 or 6220 7763;
  4. Prepare documents and cash/ cheque for Trinel – notarization is S$40 per document;
  5. Take a cab to: 101A Upper Cross Street, #11-13 People’s Park Centre, 058359;
  6. Check documents are in order and get back to office in a timely manner.

Steps for legalization of documents with X Embassy in 4 steps**

Certificate of Notary*

  1. Confirms legalization is required by the Client and calls X Embassy to confirm steps 2 and 3 are required. While on the phone make an appointment with the Embassy;
  2. Obtains Aidan’s signature on the document. If this is not applicable, Mr. Trinel requires a meeting with the Client;
  3. Make appointment with Mr. Trinel on 6323 2233 or 6220 7763;
  4. Prepare documents and cash/ cheque for Trinel – certificate of notary is S$130 per document;
  5. Take a cab to: 101A Upper Cross Street, #11-13 People’s Park Centre, 058359;
  6. Check documents are in order and get back to office in a timely manner or continue with step 2.

Singapore Academy of Law Authentication

  1. Call SAL to confirm business as usual:
    1 Supreme Court Lane
    Level 5M
    Singapore 178879

    Tel: +65 6332 4388

    Monday to Friday 9:00 am to 4:00 pm
    Saturday, Sunday and public holiday closed

  2. There are 2 types of order:
    OrderStandardExpress
    SubmissionAll dayBetween 9 am and 2 pm
    CollectionNext dayAfter 4 pm
    FeeS$26.75S$80.25
    Cheque, Card?YesYes


  3. They provide you with receipt, which must be present for collection.

MOFA Stamp

  1. Prepare the documents, own passport/ID and have a NETS card available to you (only method of payment). Call MOFA at Tel : (65) 6379 8000 or 1-800- 476 8870 to check business as usual;
  2. Visit MOFA at Tanglin, Singapore 248163 between 09:00 and 04:30. Mention the Embassy to the staff member. The documents are ready in 5 minutes, fee is S$10. There is no taxi stand.

Visit Embassy X on the appointed date

  1. Prepare documents and confirm the following:
    Addressx
    Submission timex
    Collection timex
    Feex


    All Embassies details are visible here.

  2. Submit documents and collect them back***;
  3. Usually the documents need to be attested with MOFA in the country they are required. Confirm that also.

* For notary services you may use also the Notary on the 19th floor, but she is more picky. Make confirmation over the phone: 6838 0608 or 9667 1492 of the terms.

** If proper planing is made, steps 1-3 can be completed in the same day.

*** Some Embasies require payment at a different location. Always keep receipts from all steps and provide to Healy reception desk or Karen for keeping. We have Saudi Embassy on 19th Floor.