Receptionist cum Admin Assistant

SG$3,000 – SG$4,200/month (depending on experience);

Please send your job application to the following email address: careers@healyconsultants.com. Email sent to other addresses will not receive any response.

Job Description Summary

Healy Consultants Group PLC’s Singapore office seeks an efficient and adaptable Receptionist cum Admin Assistant;

The role consists of i) answering calls from multi-national Clients in an impeccable business English and ii) assist the Asia-Pacific CEO, Singapore staff and occasionally the Business Owner with organizing meetings, travels, courier and other administrative tasks;

The position is immediately available and training will be provided by Ms. Fari;

Responsibilities and Duties

The ideal candidate must possess the ability to;

  • Act as the first point of contact for Healy Consultants Group PLC’s multinational Clients;
  • Create a positive impression by i) immediately answering calls (no more than 2 rings) ii) greeting our multinational Clients and iii) directing them to the relevant staff member;
  • For the above, impeccable spoken and written English is a must. Ability to speak multiple language (e.g. Mandarin, German, French, Japanese, Arabic) is preferable;
  • Be a task terminator – complete tasks fast and under minimal supervision;
  • Ensure accuracy of administrative data such as timely update of staff holiday calendar, claims, filing, etc. in accordance with Company’s procedures;
  • Devise and maintain office systems and make sure all essential office supplies are in stock;
  • Manage petty cash and keep records of office expenses;
  • Ensure all meeting rooms and office environment are in pristine condition;
  • Arrange couriers, sort and distribute posts;
  • Assist in coordinating ad-hoc Company functions/events or activities;
  • Provide admin support and other Departmental needs, when required;
  • Accept responsibility, be solution-oriented and show initiative in logical decision making;
  • Stay calm and professional in all circumstances.

Requirements for this position:

  • Minimum completion of GCE “N” level or equivalent;
  • 4-5 years of work experience, preferably in a similar front-desk role. Candidates who have previously worked in call centres are welcomed;
  • Must possess a impeccable command in English (both written and spoken);
  • Equipped with a strong customer service mindset with excellent communication and interpersonal skills;
  • Presentable and well versed, allowing ease of conversation between staff and clients;
  • Able to operate basic computer and MS Office applications and handle incoming calls / enquiries;
  • Well-organised and able to work under tight deadlines – should be able to prioritise tasks efficiently;
  • Excellent multi-tasking ability – should be able to assist staff from various Departments with certain ad-hoc duties in addition to their own;
  • Is solution orientated problem solver – presenting logical solutions to problems with attention to details;
  • Self-thought and independent – requires minimal supervision after training;
  • Able to commence work within a short notice;

Working hours and salary range

Working hours – Mondays to Fridays, 9am to 6pm with lunch break between 1 and 2pm;