Executive Assistant in 2023

Healy Consultants Group PLC Dubai, United Arab Emirates

Healy Consultants is the best in the world at project managing business set up in every country on the planet. Since 2003, our multi-national Clients need us to set up their global subsidiaries.

We need an Executive Assistant to join our Dubai office. Your daily tasks will include, but are not limited, to:

  • Complete a broad variety of administrative tasks including managing an active calendar of appointments; manage phone calls and arranging agendas and internal and external meetings
  • Email follow ups to colleagues, clients and suppliers;
  • Administrative tasks including making letters, contracts, memos, forms, meeting minutes;
  • Establish implement and maintain filing systems
  • Coordinate projects, assignments and tasks as directed
  • Organize email / outlook folders
  • Plan, coordinate and ensure schedule is followed
  • Research, on incoming issues, including those of a sensitive or confidential nature.
  • Work closely and effectively with the manager to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Assisting in preparation of internal reports and emails
  • Act as the point of contact for internal staff and external parties (i.e.: clients, service providers, partners)
  • Suggest ways to improve, standardize or create admin processes
  • Help in preparing meetings
  • Provide general support to visitors
  • Run general errands

Our ideal candidate:

  • Has an excellent command of English, both written and oral;
  • Fresh graduates are welcome to apply
  • Proficient in MS Office applications;
  • Is a people person and willing to work in a multi-national team;
  • A positive and proactive attitude;
  • Is solution oriented and problem solver, requiring minimal supervision;
  • Is able to timely supply quality deliverables;
  • Is disciplined, diligent and with high professional standards;

What we can offer you:

  • A salary ranging from AED3,000 up to AED4,000;
  • A fast-paced, young, and successful e-commerce firm with high professional standards;
  • Career stability and opportunities to fast grow within the Firm;
  • We provide one of the best work-life balances in the industry;
  • The Dubai office is a professional and friendly work environment;
  • A focus on professional as well as personal growth;
  • Opportunities for internal promotion;

When applying:

  • All applications are kept strictly confidential;
  • Shortlisted candidates will be requested to undergo our recruitment process including i) submission of questionnaires ii) up to 3 employment interviews iii) collection of positive professional references or school professors for fresh graduates;
  • Application outcome is usually known within 2 weeks from application submission;
  • Only suitable candidates will receive a reply.