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Executive Assistant in 2024

Healy Consultants Group Dubai, United Arab Emirates

Since 2003, our multi-national Clients need us to set up their global subsidiaries.

We need an Executive Assistant to join our Dubai office. Your daily tasks will include, but are not limited, to:

  • Complete a broad variety of administrative tasks including managing an active calendar of appointments; manage phone calls and arranging agendas and internal and external meetings
  • Email follow ups to colleagues, clients and suppliers;
  • Administrative tasks including making letters, contracts, memos, forms, meeting minutes;
  • Establish implement and maintain filing systems
  • Coordinate projects, assignments and tasks as directed
  • Organize email / outlook folders
  • Plan, coordinate and ensure schedule is followed
  • Research, on incoming issues, including those of a sensitive or confidential nature.
  • Work closely and effectively with the manager to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Assisting in preparation of internal reports and emails
  • Act as the point of contact for internal staff and external parties (i.e.: clients, service providers, partners)
  • Suggest ways to improve, standardize or create admin processes
  • Help in preparing meetings
  • Provide general support to visitors
  • Run general errands

Our ideal candidate:

  • Has an excellent command of English, both written and oral;
  • Fresh graduates are welcome to apply
  • Proficient in MS Office applications;
  • Is a people person and willing to work in a multi-national team;
  • A positive and proactive attitude;
  • Is solution oriented and problem solver, requiring minimal supervision;
  • Is able to timely supply quality deliverables;
  • Is disciplined, diligent and with high professional standards;

What we can offer you:

  • A salary ranging from AED3,000 up to AED4,000;
  • A fast-paced, young, and successful e-commerce firm with high professional standards;
  • Career stability and opportunities to fast grow within the Firm;
  • We provide one of the best work-life balances in the industry;
  • The Dubai office is a professional and friendly work environment;
  • A focus on professional as well as personal growth;
  • Opportunities for internal promotion;

When applying:

  • All applications are kept strictly confidential;
  • Shortlisted candidates will be requested to undergo our recruitment process including i) submission of questionnaires ii) up to 3 employment interviews iii) collection of positive professional references or school professors for fresh graduates;
  • Application outcome is usually known within 2 weeks from application submission;
  • Only suitable candidates will receive a reply.