Receptionist cum Admin Assistant

Healy Consultants is the best in the world at project managing business set up in every country on the planet. Since 2003, our multi-national Clients’ need us to set up their global subsidiaries.

Healy Consultants Group PLC’s Singapore office seeks an efficient and adaptable Receptionist cum Admin Assistant;

Roles and responsibilities

The daily tasks will include, but not limited to:

• Act as the first point of contact for Healy Consultants Group PLC’s multinational Clients;
• Create a positive impression by i) immediately answering calls (no more than 2 rings) ii) greeting our multinational Clients and iii) directing them to the relevant staff member;
• For the above, impeccable spoken and written English is a must. Ability to speak multiple language (e.g. Mandarin, German, French, Japanese, Arabic) is an advantage;
• Be a task terminator – complete tasks fast and under minimal supervision;
• Ensure accuracy of administrative data such as timely update of staff holiday calendar, claims, filing, etc. in accordance with Company’s procedures;
• Devise and maintain office systems and make sure all essential office supplies are in stock;
• Manage petty cash and keep records of office expenses;
• Ensure all meeting rooms and office environment are in pristine condition;
• Arrange couriers, sort and distribute posts;
• Assist in coordinating ad-hoc Company functions/events or activities;
• Provide admin support and other Departmental needs, when required;
• Accept responsibility, be solution-oriented and show initiative in logical decision making;
• Stay calm and professional in all circumstances.

Our ideal candidate:

• Minimum completion of GCE “N” level or equivalent;
• 1-2 years of work experience, preferably in a similar front-desk role. Candidates who have previously worked in call centres are welcomed;
• Possess a impeccable command in English (both written and spoken);
• Equipped with a strong customer service mindset with excellent communication and interpersonal skills;
• Presentable and well versed, allowing ease of conversation between staff and clients;
• Able to operate basic computer and MS Office applications and handle incoming calls / enquiries;
• Well-organised and able to work under tight deadlines – should be able to prioritise tasks efficiently;
• Excellent multi-tasking ability – should be able to assist staff from various Departments with certain ad-hoc duties in addition to their own;
• Is solution orientated problem solver – presenting logical solutions to problems with attention to details;
• Self-thought and independent – requires minimal supervision after training;
• Able to commence work within a short notice;

What we can offer you:

• Salary offered range from S$2,500 to S$3,000 depending on the candidate’s previous experience;
• Corporate Health Insurance;
• Good career progression and promotion potential;
• A fast paced, challenging firm with high professional standards;
• Opportunities to work with global offices;

When applying:

• All applications are kept strictly confidential.
• Shortlisted candidates will be requested to undergo our recruitment process including i) submission of questionnaires ii) up to 3 employment interviews iii) collection of positive professional references.
• Application outcome is usually known within 2 weeks from application submission.
• Only suitable candidates will receive a reply.