12 steps to register a company in South Africa in 2023
Healy Consultants Group PLC will help our Client register a South African company without them needing to travel to South Africa. Our Firm will complete all incorporation and bank account opening steps on our Client’s behalf. Please refer to the section below for further details:
- Healy Consultants Group PLC’s staff speaks with our Client to i) understand the business goals ii) discuss strategies to legally minimise local and international tax iii) agree the optimal structure of the business iv) agree total engagement fees and deadlines v) discuss potential regulatory license licensing requirements and vi) identify physical office premises and Staff recruitment strategies.
- When all parties are ready, we ask our Client to i) settle Healy Consultants Group PLC’s engagement fees ii) sign and return our Client Engagement Letter and iii) provide us all the due diligence documents required by our in-house Legal and Compliance Department.
- Simultaneously to 2. above, Healy Consultants Group PLC supplies our Client with a detailed project plan, mapping out week-by-week the steps to engagement completion. The project plan includes best estimates for delivery dates for securing i) South African company incorporation numbers ii) South Africa tax registration numbers and iii) South Africa corporate bank account numbers. The project plan is designed to set clear Client expectations and increase transparency.
- Reserve company name
We ask our Client to provide us with their top three preferred names, in order of preference, for their new South African company. Once confirmed, we perform a company name search with the Companies and Intellectual Property Commission (CIPC) and reserve our Client’s preferred available name.
- Registered office
In accordance with the South African Companies Act, all companies must, from the date of incorporation, have a legal registered address to which all official correspondence is sent. The Client may use their own physical office in South Africa or request Healy Consultants Group PLC to provide a virtual office.
- Appoint a Public Officer
Every South African company must appoint a public officer who is tax-resident in South Africa. Healy Consultants Group PLC can provide a public officer to fulfill this statutory requirement.
- Document submission
Healy Consultants Group PLC’s South African team prepares and submits the complete company incorporation application to the Companies and Intellectual Property Commission (CIPC).
- Incorporation approval
Within 2 weeks of completing step 6 above, the entity is incorporated. Our team immediately emails our Client with their new South African company numbers.
- Reserve company name
- Income Tax and e-filling registrations
Healy Consultants Group PLC’s company incorporation team registers our Client’s company for income tax and e-filing with the South African Revenue Service (SARS), enabling them to submit tax returns online.
- Employer registration
Simultaneously with the above post-incorporation steps, and if required, Healy Consultants Group PLC registers our Client’s company for employee tax (PAYE), Unemployment Insurance Fund (UIF) and the Skills Development Levy. Our Client should budget for these registrations to take up to eight weeks to complete. Once these registrations are complete, we can assist our Client recruit quality staff in South Africa.
- Corporate bank account opening
Healy Consultants Group PLC prepares a quality business plan for our Client’s new South African company to maximise the probability of account approval. Our team then approaches multiple South African banks to determine their interest in onboarding our Client’s company. Once we have secured interest from a bank/banks, our team completes the bank account opening application forms and submits the same, along with the business plan, to the bank. Where possible, and if required, we also secure a waiver from the bank for our Client to travel to South Africa for a one-hour interview with the bank officer.
- VAT registration
Healy Consultants Group PLC requests our Client to provide us with signed contracts/agreements that prove that a turnover of more than US$3,450 will be achieved over the coming three months. Thereafter, Healy Consultants Group PLC register our Client’s South African company for VAT.
- Income Tax and e-filling registrations
Engagement completionFollowing release of the corporate bank account numbers and any tertiary registrations, Healy Consultants Group PLC supplies our Client with a full digital company kit with all corporate documents.
Our team also asks our Client to provide us with feedback to understand how well we met our Client’s expectations during the engagement period.
List of the documents needed to register a company in South Africa
The below listed documents will be required when incorporating a South African private company:
- Completed Notice of Incorporation form CoR14.1;
- Completed forms CoR15.1A in the case of a standard private company or CoR15.1B for a customized private company;
- A valid name reservation confirmation certificate (CoR9.4);
- Certified true copies of national ID/passport of all individual shareholders and directors;
- A certificate of incorporation, M&AA and latest annual return for corporate shareholders;
- A power or attorney authorizing the company representative (if applicable);
- Complete VAT101 form to register the local entity for VAT with SARS;
- Complete EMP101 form to register the local entity for PAYE with SARS;
- Complete WAs2 form to register for Compensation for Occupational Injuries and Diseases (COID) with the Department of Labour and Compensation Commissioner;
- Complete UI8 to register employees for unemployment insurance with UIF.
Frequently asked questions
Does my South African business need a company secretary?All South African companies must appoint a public officer, who will be a individual resident in the country.
What are the capital requirements for incorporating a company in South Africa?The capital deposited after company incorporation can be as low as US$1.
Will there be any restrictions for non-resident entrepreneurs when they incorporate in South Africa?No. Foreign entrepreneurs may invest in South Africa without restriction, although a resident will need to act as the bank signatory for your South African company.
Because of the size of this project, we need to outsource this project to a quality professional e-marketing firms. If your company would like to help Healy Consultants Group PLC with this project, please complete the 5 minute questionnaire below: